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Monday, November 26, 2007

Episode 29--Take a Letter, Send a File, Is that a Coffee Job?

Episode29 - Take a letter, Send a File—
Is that a Coffee Job?
Kirsten Womack of Im-mack-ulate Impressions

Sponsored by 2nd Pennsylvania Technology Conference held by Duquesne University Small Business Development Center
Guest today: Kirsten Womack of Im-mack-ulate Impressions
Im-mack-ulate Impressions is a Virtual Administrative Consulting Company that specializes in General Administrative and Human Resource support. We provide quality work that assists our clients in maintaining a professional image. With over 20 years experience in Customer Service, Human Resource Support, Events Planning, Sales & Operations Support and Executive Administration Experience, Im-mack-ulate Impressions is qualified to assist you.
Im-mack-ulate Impressions saves you time and money. We use the latest technology to remove all geographical boundaries, we have our own office, our own equipment and we pay our own taxes and insurance and we only bill you for time worked!
Im-mack-ulate Impressions is the answer to the administrative and human resource support needs of small businesses, executives, entrepreneurs and home-based business owners.
Visit: A Virtual Assistant for You Blog to learn more about how a VA can assist you!
Kirsten Womack
Im-mack-ulate Impressions
P.O. Box 61
Turtle Creek, PA 15145

Show Notes

Kirsten recommends using for sending all of your files.
How Easy Is It?Enter the recipient's email address.Select the file.Click the SendThisFile button!The recipient receives a link to their file via email.No email attachments. No software to install.This is a great way to send large picture files, business plans, documents for a meeting.• No file size limit!
One of the guest asked how many files she can send?• No limit on files sent!
Another question: How many can I send at the same time?
Answer: up to five files at once.• What about security of your files and privacy.
Security same as email! It’s HIPPA compliant.
Techno Granny’s Research
How to Send a Microsoft Word File as an Attachment
1. Open Microsoft Word and create your document as you normally would.
2. Save your file as a Microsoft Word document.
3. Open your e-mail account and create an e-mail
4. Then click on the grey "Attach" button under your typed message.
5. On the screen that will come up, click on the grey "Browse" button.
6. And you will be taken to "My Documents," where you should have saved you’re the file that you want to send. . Double click on the file.
7. The name of your file will appear in the "Browse" Box. Then click on "Attach," and the file will appear in a box or as a hi-lighted item somewhere on your e-mail depending on your e-mail provider.
8. Then click "OK." You will be taken back to your e-mail and at the bottom of the page; you will see that your file has been attached.
9. Finally, click "Send," and your e-mail and attachment will be sent to your designated recipient in “Send to.”
10. You have successfully sent your attachment. That is all there is to it.

For those of you who must know the technical words for all of this, I culled this from Wikipedia:

FTP File Transfer Protocol
From Wikipedia, the free encyclopedia—See Below
This article is about the File Transfer Protocol standardized by the IETF. For other file transfer protocols, see File transfer protocol (disambiguation).
"FTP" redirects here. For other uses, see FTP (disambiguation).
FTP or File Transfer Protocol is used to transfer data from one computer to another over the Internet, or through a network.
Specifically, FTP is a commonly used protocol for exchanging files over any network that supports the TCP/IP protocol (such as the Internet or an intranet). There are two computers involved in an FTP transfer: a server and a client. The FTP server, running FTP server software, listens on the network for connection requests from other computers. The client computer, running FTP client software, initiates a connection to the server. Once connected, the client can do a number of file manipulation operations such as uploading files to the server, download files from the server, rename or delete files on the server and so on. Any software company or individual programmer is able to create FTP server or client software because the protocol is an open standard. Virtually every computer platform supports the FTP protocol. This allows any computer connected to a TCP/IP based network to manipulate files on another computer on that network regardless of which operating systems are involved (if the computers permit FTP access).
Now, wasn’t my version much simpler and easy to understand? By the way, if you get stuck, try the help menu on your computer.

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